Hosted Exchange Improves Your Business’s Productivity, Efficiency, and Security

Hosted Exchange is a platform for e-mail, calendaring, and unified messaging. ‘Hosted’ means that instead of owning a Microsoft Exchange Server, the application is hosted on the server(s) of a third party. It has nothing to do with Hostess Twinkies…Exchange server hosting means that a specialist IT company, like Efrat Networks, runs the technology and charges businesses a small monthly fee to use it. This allows them to enjoy the same enterprise-strength IT that Fortune 500 companies have, but at a price they can afford.

What are the primary benefits to using hosted exchange, particularly if you are using a mobile device for sending and receiving email?

Productivity - Exchange allows your team to collaborate more efficiently on projects through the ability to share calendars, tasks, and important contacts. Sharing notes and files on the included shared folders can act like a virtual message board, promoting more efficient teamwork.

Anytime, Anywhere Access to mission critical data - The office isn’t the only place where you and your team can be connected to your business. Exchange allows everyone on your team to access their important data and communications from any Internet connection or on their mobile device (i.e. - Smartphone, BlackBerry, iPhone, web book).

Archiving - Outlook stores your inbox, sent items, and contacts in a single current .pst file. Unattended, this file can get monstrously huge, leaving your Outlook crippled. Most people do not do the archiving that is required with Outlook  to keep the .pst file down to a manageable size. Using Exchange, you no longer need to archive your Outlook folders. Exchange does it for you.

Security - Using mobile devices increases the possibility of theft or loss. Exchange hosting ensures your information’s security on your desktop, and if your mobile device is lost or stolen that unit’s settings can be quickly removed from the Exchange service. Also, with all emails and information to our Exchange being encrypted, you can be sure your company’s communications are kept from prying eyes.  If your laptop is lost or stolen on a business trip, you can buy a new laptop, configure your exchange account, plug it into your hotel’s Internet service, and have all of your Outlook email, contact, calendar, and tasks back exactly as they were before the theft, over night.

Make the most of your IT (or lack thereof) - you don’t need a dedicated IT department just to get your company on the fast track to enterprise-level communicating. Efrat Networks’ team of IT professionals can set you up with an Exchange service that will truly make your work more productive and efficient.

Quick and Easy Implementation - Getting your email up and running on hosted Exchange is easy. Our technical support team can have your email up and running within minutes of signing up.

Call Efrat Networks today to set up your hosted Exchange accounts.

Unfortunately, for most small and mid-size businesses (SMBs), the cost of running an MS Exchange server ‘in-house’ is simply too much money. Up-front costs can exceed $10,000-plus staff time to maintain the server. This is why hosted Exchange makes sense for smaller businesses.

Save Lots of Time Scheduling Meetings

Since we already spoke about using hosted Exchange within a business to share your schedules, how about sharing your available time to colleagues outside of your Exchange group?

Jiffle is a scheduling tool which seeks to put an end to the back and forth deliberations that precede a properly scheduled meeting. Plug in your availability and let people request a slot.

Jiffle is web based but there is integration available for both Outlook and Google Calendar. The premise is simple enough. You tell Jiffle when you’re available and then share your availability. You can share it either publicly or with a set of contacts. When someone needs to schedule a meeting with you they can see instantly when you’re available. They don’t need a Jiffle account, just the URL you share with them. From there they can pick a time, enter in their contact info and notes, and the request appears in your email inbox.

When you accept a potential meeting time your calendar is populated with the information from the other party and your own additional notes if you’ve added any. Other users only see when you are available, no other information about your calendar is shared.

Jiffle is free for individual use.

If you are a Skype user, then an interesting article has appeared called:

Hacking Skype: 25 Tips to Improve Your Skype Experience

Click on the title to go there.